Conference Fund

As part of the new collective agreement, the University of Ottawa has agreed to maintain a Conference Fund of $10,000 per year effective September 1, 2005. This fund is jointly administered by the CUPE 2626 Labour Management Committee for persons who have held a Research/Teaching Assistantship within the bargaining unit within eight (8) months prior to applying to the fund for the purpose of presenting research that is not part of the Employee’s thesis.

You are not admissible for the CUPE 2626 Conference Fund if you have received funding or are planning to apply for funding through FGPS for the same conference.

What does this fund pay for?

The Conference Fund reimburses the following expenses to a successful applicant who is a co-author and presenter of the poster or paper presentation, with the understanding that no more than one co-author will be funded for any given poster:

• travel expenses;
• accommodation expenses;
• a per diem for meals of $50.00 per day;
• material production costs; and,
• registration costs.

Reimbursement of expenses for (i), (ii), (iv) and (v) shall be subject to the submission of receipts up to a total maximum of $750.00 based on the zone.

Deadlines

New deadlines for submission of applications are as follows:

• The beginning of every month for any conferences later that month and at least 2 weeks prior to the conference.

Requirements

An application for funding from the Conference Fund must include proof of being a bargaining unit employee (State your Employee Number), and all other documentation required by the FGPS application for travel grant, except that a contribution from the Academic Unit or the supervisor will not be required.

• The proof of acceptance must be included with the application. In exceptional circumstances, you can provide it with the receipts.
• The applicant will have to describe what other sources of funding he or she has received so that the same expenses will not be reimbursed twice.
• Applications shall be submitted to the CUPE 2626 office located at Unicenter UCU 303.
• In any given year, priority will be given to applicants who have not received a grant in previous sessions.

How to Apply?

Complete the CUPE 2626 Conference Fund Application Form found on our SCFP-CUPE 2626 website under the Forms tab, and submit it along with the documents and receipts in support of the above requirements and those mentioned in the form unless stated otherwise in the requirements above and submit them to our office at UCU 303.